Executive Administrative Assistant - Progressive Rehab Solutions

Managing calendars, making travel arrangements and preparing expense reports. The successful candidate should be well organized, have great time management skills and be able to act without guidance.
Ultimately, the Executive Administrative Assistant will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Act as the point of contact among executives, employees, clients and other external partners.
Manage information flow in a timely and accurate manner.
Manage executives’ calendars and set up meetings.
Make travel and accommodation arrangements.
Track daily expenses and prepare weekly, monthly or quarterly reports
Format information for internal and external communication – memos, emails, presentations, reports.
Take minutes during meetings.
Screen and direct phone calls and distribute correspondence.
Organize and maintain the office filing system.
Research, prioritize, and follow-up on incoming issues and concerns.
Work closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities and follow-up appropriately.
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate leadership’s ability to effectively lead the company.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.

HS Diploma or equivalent.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Work experience as an Executive Assistant, Administrative Assistant, or similar role.
Outstanding organizational and time management skills.
Familiarity with office equipment and applications (e.g. e-calendars and copy machines).
Excellent verbal and written communications skills.
Discretion and confidentiality.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrate ability to achieve high performance goals and meet deadlines in a fast paced environment.
Forward thinker who actively seeks opportunities and proposes solutions.

Lifting from ground level, waist level, and/or overhead;
Standing, sitting, walking, pushing, pulling, bending, kneeling,
crouching/squatting and driving
Must be able to lift at least 100 lbs.; using proper body mechanics.